The Heinrich-Böll-Stiftung’s Global Unit For Democracy and Human Rights in Brussels is welcoming applications for Administration Support (Part-time). The deadline for applications is Monday 1 December 2025, 23:59 CET.
About Heinrich-Böll-Stiftung
The Heinrich-Böll-Stiftung is a political foundation affiliated with the German Green Party. We are a green think tank, an international policy network for green visions and projects. Headquartered in Berlin we have more than 30 offices around the world. Our main tenets are ecology and sustainability, democracy and human rights, self-determination and justice. We place particular emphasis on gender democracy, meaning social emancipation and equal rights for women and men.
Purpose of the position
The Administrative Support will be responsible for supporting the administrative functions of the office, including documentation, scheduling, correspondence, logistics, and other support tasks.
Duties and responsibilities
Under the supervision of the Finance and Administration Coordinator and the Director of the Unit, the Administrative Support will:
- Perform general administrative and clerical duties (filing, scanning, copying, data entry).
- Assist in scheduling meetings, appointments, and coordinating calendars.
- Prepare and format documents, reports, and presentations as required.
- Maintain accurate office records and files (digital and hard copy).
- Assist in procurement and inventory of office supplies and equipment.
- Coordinate with the travel agency.
- Support event and meeting logistics, including room bookings, refreshments, and materials.
- Coordinate with IT or building maintenance for any facility issues.
- Support other departments with administrative tasks as needed.
- Maintain confidentiality and security of organizational information.
Qualifications and experience
- High school diploma required; post-secondary education in office administration or a related field is an asset.
- At least 2 years of experience in an administrative or office support role.
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong written and verbal communication skills in French and English, German is an advantage.
- Excellent organizational and time-management abilities.
- Attention to detail and accuracy.
- Ability to handle multiple tasks and work under pressure.
- Discretion and professionalism when dealing with confidential information.
- Team spirit.
Please send your application including a CV and a motivation letter to Anna Fleischer [email protected] until Monday 1 December 2025, 23:59 CET.
Please note that this is a part time position. Only shortlisted candidates will be contacted. Start date is 1 February 2026.
