The Research Institute of Organic Agriculture (FiBL) is one of the world’s leading institutes in the field of organic agriculture with around 400 employees. It is located in Switzerland, Germany, Austria and France and has a representation office in Brussels (Belgium). The strengths of FiBL lie in its interdisciplinary research, innovations developed jointly with farmers and the food industry, solution-oriented development projects and rapid knowledge transfer from research to practice. For more information visit our website: www.fibl.org.For our office in Brussels, we are looking as soon as possible for an Administrative project coordinator (100%)
Job purpose
You will be responsible for the overall administrative coordination of the Horizon Europe project SCALE-it and provide support in the acquisition of new projects. The objective of SCALE-it is to increase the availability, accessibility and adoption of alternatives to contentious inputs used in organic farming for plant protection, plant nutrition and animal production. The scientific coordination of the project lies with your colleagues in FiBL Switzerland. Depending on the needs, you will provide support in preparing new project applications, or help with Grant Agreement Preparation of acquired projects.
Your role and tasks
Coordination of SCALE-it (80%)
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Ensure effective implementation of all project tasks
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Ensure effective and smooth internal communication in the project
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Organise project meetings and outreach events for the project
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Ensure delivery of deliverables, milestones and technical reports towards the EU’s Research Executive Agency (REA). Provide any required documentation
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Provide administrative guidance towards the partners
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In collaboration with colleagues in Switzerland, manage the overall budget of the project
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Collect financial reports of partners and ensure correct submission towards REA
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Occasionally travel to project sites and events outside Belgium
Support to Horizon Europe project applications (20%)
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Coordinate the application process in collaboration with colleagues in Switzerland
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Complete and ensure correctness of administrative forms
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Compile project and partner budgets
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Ensure compliance of the project application with call requirements
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Help in completing specific parts of the project proposal (e.g. Communication & Dissemination, Work Package descriptions…)
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Assist with Grant Agreement Preparation of acquired projects
Your experience, skills and what we offer
Your experience – essential
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Master’s degree
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Solid experience (4-5 years) in administrative and financial management of projects funded under Horizon 2020 or Horizon Europe
Your experience – desirable
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Understanding the key principles and practices of organic agriculture
Your skills
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Able to give guidance and be demanding towards project partners
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Able to navigate through contractual agreements and administrative requirements
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Strong organisation skills, respect of deadlines and high level of initiative
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Strong interpersonal communication skills, self-motivation, adaptability and a desire to work as part of a team
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Excellent writing and verbal skills
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Able to work in an intercultural environment
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Curious & creative
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Excellent English (CEFR Proficient User C1)
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Knowledge of German is considered a strong advantage (CEFR level B1)
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Knowledge of French is an asset (CEFR level B1)
What we offer
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An undetermined full-time contract (38 hours/week)
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Attractive remuneration package and extra benefits including hospitalization and group insurance
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Office location: in the heart of Brussels, Belgium
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An exciting opportunity for career development in an international working environment in the field of organic agriculture
Contact
Candidates are requested to submit their application (CV and motivation letter). The deadline for applications is 8 October 2025.
Interviews are expected to take place between 20 and 24 October 2025. Please save the dates.
For more questions, please contact Dr. Bram Moeskops (Managing Director of FiBL Europe).
Due to the high number of applications, we will only be able to respond to shortlisted candidates. We are an organisation committed to values of democracy, respect, integrity and sustainability, and the principles of organic agriculture: Care, Health, Equality and Fairness. We are committed to equal opportunities and diversity.
