Are you looking for a stimulating job in a dynamic multicultural work environment within the scientific nonprofit sector? Do you have the relevant background and are you service-minded and willing to go the extra mile? If yes, then you could be our new team member as part of the FENS programme team in Brussels!
Job description:
Coordination and logistical support for the FENS Schools, including liaising with organisers, handling applications, managing communication with participants, and supporting on-site and online delivery
Programme and conference planning for the Brain Conferences
Administrative support for Brain Conferences Committee
Administration of FENS grants and awards, including preparation of calls, coordinating the application and review process, communication with applicants and committees, and final reporting.
The Education and Grants Administrator reports to the Programme Manager
Qualifications and profile
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You have impeccable language skills with a fluent command of both spoken and written English.
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You are strongly organised, with the ability to prioritise, multitask, and meet deadlines.
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You are proactive, resourceful, and solution-oriented, able to take initiative and anticipate needs.
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You possess well-developed administrative and computer skills, including excellent knowledge of Microsoft suite (MS office, content management platforms), have experience with Mailmerge and web-based administration.
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You have 3–5 years of relevant experience in event, programme, or project administration.
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You have experience with virtual or hybrid event organisation (an advantage).
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You demonstrate high accuracy, discretion, and reliability in handling data and communications.
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You are the holder of a relevant professional or academic bachelor’s degree.
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You are legally allowed to work in Belgium.
Location and Salary
This is a full-time (38h/week) position, based at the FENS office in Brussels. The role requires some flexibility regarding working hours and may involve occasional travel within Europe for events.
FENS offers:
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A permanent Belgian contract (CDI)
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Salary commensurate with experience and qualifications
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Meal vouchers
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A dynamic, international, and collaborative work environment
Application process
Deadline: 5 January 2026
Please send your cover letter (including motivation) and short CV (combined into a single PDF) to Mihaela Vincze at [email protected].Indicate “FENS Education and Grants Administrator” in the subject line.Applications will be reviewed on a rolling basis.
Interviews will be held as soon as possible in Brussels.
Start date: as soon as possible thereafter.
About FENS
FENS – Federation of European Neuroscience Societies is an international nonprofit association of 43 scientific societies across Europe and represents 22,000+ scientists working in the field of neuroscience. Through its activities, FENS actively promotes scientific exchange among European neuroscientists and serves as the main voice for European neuroscience on behalf of its members with European and global policymakers. The FENS office currently has 10 employees.
