European Network Against Racism is hiring a Events and Administration Associate

About ENAR

The European Network Against Racism (ENAR aisbl) is a pan-European anti-racist network. We advocate for racial equity and justice across Europe and play a leading role in facilitating cooperation among civil society anti-racism actors in Europe.

Our mission: We work to build an inclusive society that achieves equality, equity, as well as solidarity and well-being for all. To achieve this, ENAR specifically works to combat racism and discrimination based on colour, ethnicity, national origin, nationality, religion, culture, language or legal status. We envision an inclusive society and economy that embrace equality and diversity and the benefits of a racism-free Europe. Our team is located in Brussels, but you would be working together with our 150+ member organisations based all over Europe.

Position: Events and Administration Associate

You’ll be working as part of our Finance and Operations team but will have contact with the whole organization, as well as its members. A big part of the job will be for events organised by the Network Development team.

Reporting to the Finance and Operations Manager, you will be tasked with organising the logistical aspects of events from A to Z, including being the primary contact with suppliers, communications with participants, follow up of reimbursements etc. As well as supporting the administration team in overseeing the office space and the team’s needs.

• Job Title: Events and Administration Associate

• Base Salary: € 2735.16 gross employee per month

• Reports to: Finance and Operation Manager

• Experience: Minimum 1 year

• Working hours: Full time 38 hours/week

• Contract: Following evaluation, possibility of renewal into open ended contract

• Where based: Brussels (candidates should reside in Belgium or be willing to relocate)

• Start: October 2025

Your Responsibilities

Event Management

• Manage the logistical organisation of all ENAR meetings and events and coordinating with suppliers for these activities

• Source and map suppliers and venues that are fit for purpose, cost-effective, and in accordance with our values

• Oversee event budgets and ensure cost-effectiveness

• Serve as the primary contact for event service providers

• Collaborate with Network team in managing event registrations and communications with participants before, during, and after the events

• Use ENAR CRM platform (GlueUp) for email campaigns and events registrations

• Support to the Finance team by processing reimbursement requests from participants

• Support the Network Development team and the Operation team in reporting

Administration Support

• Arrange travel for team and board members as needed and according to budgetary guidelines

• Follow up with providers and other stakeholders on financial documentation

• Manage correspondence (emails, letters, packages, courier services)

Office Management Support

• Support to reception of visitors and logistics related to internal meetings

• Manage office supplies, equipment, and maintenance services

• Liaise with vendors, service providers, and landlords/building management

• Monitor and control inventory to avoid shortages or excess

Personal Requirements and Skills

• 1-2 years of formal or informal experience in similar role

• Excellent command of written and spoken English, additional languages such as French or Dutch are a distinct advantage to liaise with Belgian-based suppliers

• Strong organisational and time management skills

• Strong written and verbal communication competences

• Adaptability and problem-solving skills

• Keen interest in event logistics and administration

• Team-oriented mindset and willingness to collaborate with others

• Social justice and civil society experience are a plus

• Commitment to ENAR’s cause and genuine interest in supporting its mission

Reporting Duties

The Associate officer reports to the Finance and Operation Manager.

Diversity and Inclusion

ENAR aisbl strives for a diverse staff and ensures that opportunities offered are accessible to all regardless of gender, age, race or ethnicity, religion or belief, disability, sexual orientation and gender identity. ENAR encourages members of groups which are affected by racism and related discrimination to apply for this post.

Application Requirements

A complete application contains:

CVs or European application forms won’t be accepted. You are required to use the ENAR application forms. All information given in the application will be treated in a confidential manner.

§All applications should be submitted via e-mail to [email protected] by 14 September 2025 (23:59 Central European Time). Candidates should ideally be available for interviews conducted on the week of 6 October 2025.

Please write ‘Application Events and Administration Associate + your full name’ in the subject line of the email message.

The recruitment process will include an interview. The selected candidate should preferably start in November 2025.