Events & Membership Assistant

About IFOAM Organics Europe

IFOAM Organics Europe is the European umbrella organisation for organic food and farming. We represent organic in European policymaking and advocate for a transformation of food and farming. Our work is based on the principles of organic agriculture – health, ecology, fairness, and care. With 200 members in 34 European countries, our work spans the entire organic food chain. The European institutions recognise IFOAM Organics Europe as the leading advocate for organic food and farming on EU policy.

Interviews with the selected candidates will take place on 15th and 16th of April, with a possible 2nd round on the same week. Please, make sure to save the date.

Key tasks:

Membership (50%):

• Support internal communications and organizational coordination within IFOAM Organics Europe’s governance structure, including the Council, and members, ensuring effective engagement in internal activities and meetings.

• Assist in the coordination and management of the member extranet, ensuring smooth functionality and accessibility.

• Contribute to the development and implementation of strategies for member recruitment and retention, fostering a strong and engaged membership base.

• Maintain and update membership information on relevant online platforms, ensuring accuracy and accessibility.

• Assist in the development of promotional materials to enhance membership outreach and engagement.

• Assist with member invoicing and administer changes in membership status.

• Support the improvement and optimization of IFOAM Organics Europe’s membership structure and coordination processes.

• Update and maintain membership and internal governance records within the Customer Relationship Management (CRM) system.

• Manage and oversee member access to the extranet, ensuring appropriate permissions and usability.

Events (50%):

• Assist in the logistical coordination of key IFOAM Organics Europe events, including the European Organic Congress, General Assembly, BIOFACH trade fair, Organics Europe Youth Event, Organic Food Forum and other relevant events.

• Maintain and update IFOAM Organics Europe event website, event pages, and calendars to ensure accurate and timely information.

• Facilitate communication with event stakeholders, including organizational partners, participants, speakers, and service providers.

• Support the maintenance and development of partnerships for external events.

• Coordinate internal team meetings related to event planning and execution.

• Oversee the development and distribution of promotional materials for IFOAM Organics Europe events.

• Assist in the creation of event programs by gathering input from colleagues, managing deadlines, and liaising with speakers and moderators.

• Draft, edit, and track event organization timelines to ensure smooth execution.

• Contribute to the continuous improvement of IFOAM Organics Europe’s event planning and management processes.

What kind of person are we looking for?

Education & Qualifications

• Bachelor’s degree relevant for the position

Experience – Essential

• At least one year of experience in similar position (either event or membership)

• Effective communication skills in English including verbal and written skills

Experience – Desirable

• Knowledge of other languages is an asset

• Knowledge about/work experience in Non-Governmental Organisations

• Previous experience in membership-based organisation

• Previous experience in working with some software and IT tools such as CRM database, Outlook, Sharepoint, Word and Excel.

Skills & Attributes

• Strong organizational skills with a structured and detail-oriented approach to tasks.

• Excellent communication skills, with the ability to engage effectively with external stakeholders and partners.

• Self-motivated and capable of working independently while ensuring high-quality outcomes.

• Ability to thrive in a multicultural and international work environment.

• Adaptable and flexible, able to adjust to evolving situations and priorities.

• Strong alignment with and commitment to the mission, values, and objectives of IFOAM Organics Europe.

Conditions of employment

• Full time position – Monday to Friday, 38 hours/week

• Based at the IFOAM Organics Europe office in Brussels

• Salary between 30.112,09 € and 41.927,21 € gross yearly depending on qualifications and experience

• Employment period: indetermined contract

• High level of flexibility with floating hours, possibility of homeworking up to 3 days a week, and abroad up to 1 month per year

• Home working allowance on daily base

• Public transport coverage from home to the office or bike km

• Hospitalisation and health insurance plan A-Z from DKV

• Meal voucher (€8/ working day with €1.09 at charge of the employee)

• €250 eco-cheque/year (prorate of the number of months worked)

• Working from abroad (max 1 month per civil year)

• Holidays payment (92% of the salary in June if applicable)

• 24 days holiday per year

• Extra holiday: Christmas Break from 24th December to 31st December and the Friday after Assumption

• Extra benefits: home working allowance, loyalty bonus starting from the 3rd year of employment.

• Only EU citizens or with a valid Belgian working permit

How to apply?

Apply through the following link: Application Form: Events & Membership Assistant

Application deadline: 06.04.2025

Please, be aware that given the number of applications, we will contact only the selected applicants.