Events Officer

About EHMA

The European Health Management Association (EHMA) is the only membership association in Europe that brings together the full health ecosystem of health managers, informal and formal caregivers, patients, legislators, educators, policy makers and regulators, public health experts, researchers, health insurance experts, and industry. We coordinate projects, events and initiatives aimed at creating a clear health vision and alignment strategy, as well as lay down the organisational, societal and technological conditions to achieve optimal health outcomes for individual patients and the entire community. There are currently 15 highly-skilled colleagues in the office contributing to an active, diverse and dynamic work environment.

About the position

To build excellence in health management we lead initiatives including research projects, working groups, policy and communication campaigns, and events. We are organised in three departments: projects, policy, and operations. The Senior Management and the Management teams provide leadership and support to all departments.

The successful candidate will be part of the Operations Team and support the full portfolio of EHMA’s events. They will contribute to the organisation of the Annual Conference as well as other events, executive workshops, and training activities related to European-funded projects, health practices, and policy.

The Events Officer will report to the Events Manager and collaborate with the Policy Team to ensure all EHMA’s events incorporate the latest health management knowledge; and with the Project Team to leverage all our initiatives and networks.

Responsibilities

• Execute a dynamic portfolio of events, including primarily the Annual Conference, as well as workshops, training activities, consortium meetings, conferences, and webinars.

• Support the organisation of all EHMA internal events, including team meetings, Special Interest Group meetings and events, and Members’ activities, providing logistical support, travel planning, and updating the internal calendars.

• Coordinate and support all facets of logistics, including sourcing and liaising with suppliers, on-site and online support, and post-event follow-ups.

• Support the development and maintenance of excellent stakeholder relationships which includes the identifying, mapping and engagement with a broad range of people, organisations, agencies, and companies, and ensure outstanding customer service is provided to all our stakeholders.

• Facilitate high-level engagement and attendance at EHMA events and initiatives working in collaboration with colleagues to develop marketing campaigns.

• Develop reports on metrics, progress, and outcomes of various events and activities, including minutes, summaries, and actions logs.

Profile

• You have comprehensive event management skills for both in-person, hybrid, and online events and you bring 1 to 3 years of direct experience.

• You have solid negotiation skills, and are comfortable building and maintaining fruitful relations with a variety of stakeholders including suppliers, providers, sponsors, partners and clients.

• You can demonstrate outstanding organisational skills; priority setting; and ability to work on multiple tasks simultaneously to meet different deadlines.

• You have very good interpersonal skills and are a solution-focused team player. You have experience working in a small, busy, international team.

• You have excellent written and oral communication skills (English).

• You are proficient in using Microsoft Office tools, including Microsoft Teams, SharePoint and other virtual collaboration tools.

• You are willing to travel within Europe when required.

Job package and eligibility

This position is offered according to Belgian national legislation. It is an offer for a full-time position of 38 hours per week with an open-end contract.

For this position, the monthly gross salary ranges between €2,300 and €3,000 depending on experience and qualifications, and will also include benefits such as meal vouchers, financial support towards the use of public transport to work, and complementary pension insurance. The post will combine in-office and remote work, as well as occasional travel. The successful candidate will be supplied with necessary materials to work remotely, as required (e.g., laptop).

All applicants must be qualified, eligible and able to work in Belgium, and are required to be based in Belgium. We are unfortunately not able to provide financial assistance for relocation.

Diversity and inclusion

We are committed to building an inclusive working environment and we want all our staff to thrive. We value the diversity that every staff member brings to EHMA. We offer a flexible working environment, and reasonable accommodations will be made for people who identify as living with a disability.

We are also committed to reduce to the very minimum (unconscious) bias and make the recruitment process as objective as possible. We assess applications and interviews through a point-based system and candidates are asked the same interview questions. We also offer personal feedback to all applicants who request it.

Applications

Applications are received only through our website at: EHMA Events Officer vacancy. At the end of that page, you will find the APPLY NOW button.

To apply, please have ready the following documents in one single attachment, with its filename: LASTNAME_FIRSTNAME_EventsOfficer

No other attachments are required and we ask you not to include any additional information at this stage.

Please note that applications that do not follow the above instructions will be disregarded.

We will assess applications and conduct interviews on a rolling basis; therefore we encourage applicants to apply as soon as possible.We expect the successful candidate to start as soon as possible.

For further information please email the Events Manager, Isabella De Gregorio at [email protected]