About the European Climate Foundation
The European Climate Foundation (ECF) was founded in 2008 as a major philanthropic initiative to help tackle climate change by fostering the development of a low-carbon society at the national, European, and global level.
We support over 700+ partner organisations to carry out activities that contribute to the public debate on climate action, drive urgent and ambitious policy in support of the objectives of the Paris Agreement and help deliver a socially responsible transition to a net-zero emissions economy and sustainable society in Europe and around the world.
About the role
The ECF is looking for an Executive Assistant to the Executive Directors (ED). The Executive Assistant will be responsible for booking ED travel and scheduling ED meetings/commitments, in consultation with the relevant members of their team. These EDs have a complicated and variable schedule, with frequent last-minute changes. The assistant will need to have a proven track record of managing complexity and adapting to changing circumstances in a multitasking environment. The Executive Assistant will support 3 EDs with these functions. The EDs are based in Europe with 1 of them as manager.
Key responsibilities
- Main point of contact for scheduling meetings, in close consultation with relevant staff
- Oversee EDs’ schedule, tracking requirements and possibilities
- Manage EDs’ invitations to events and meetings – respond to requests and oversee tracking system
- Plan and book travel, primarily in Europe and occasionally in US and Asia
- Book meetings and venues, including catering, travel and invoices
- Retrieve and process expenses for EDs
- Undertake other reasonable administrative duties as requested by the EDs – could include preparing meeting agendas; following up action points from meetings; occasional desk-based research projects
Requirements
Experience and competencies
- Work experience in a similar administrative position working for a busy Executive; proven track record of autonomously managing a complicated schedule
- Proactive attitude and approach, desire to take initiative
- Very good level of English (written and spoken). Knowledge of French, German or Spanish would be an asset.
- Familiarity with meeting coordination and stakeholder management
- Excellent attention to detail, diligence and reliability
- Proficiency with Microsoft Outlook, Excel and PowerPoint
- Excellent skills in planning and using initiative
- Flexibility and capacity to prioritise and manage own workload
- Tactful with colleagues and discrete with high-level, sensitive information
Other information
What we offer
- The unique opportunity to work as part of a highly dynamic, international group of individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work
- A flexible work environment and a space to develop and challenge yourself
- A temporary, full-time contract of 18 months (possibility to be extended)
Location
Flexible (where there is an ECF office)
Start date
Flexible, as soon as possible
How to apply
Please upload your CV and cover letter (both in English). Candidates need to be in the possession of a work permit for the work location in case applicable.
We are committed to diversity and inclusion in our organisation. We strongly encourage candidates from historically disadvantaged or marginalised groups to apply.
Apply for this job via the application portal.
All applications will be treated confidentially.
