IGLYO - The International LGBTQI Youth & Student Organisation is hiring a Finance & Admin Officer (Dutch- or French-speaking)

About IGLYO

IGLYO — The International LGBTQI Youth & Student Organisation is the world’s largest network dedicated to LGBTQI young people and their rights. We represent the voice of over 135 Member Organisations in more than 40 countries across the European region.

We advance the rights of LGBTQI young people, advocate for their equality and inclusion, empower their voices, and connect them across borders through international events, capacity-building training, thematic research, advocacy, awareness-raising campaigns, network building, regranting, and intersectional community dialogues.

IGLYO’s vision is a world where we, young people in all our diversity, are able to express and define our own sexual orientations, gender identities, gender expressions and variations in sex characteristics, and are able to participate fully in all aspects of life, rise to our full potential, and enjoy respect and positive recognition. More information about IGLYO’s work can be found at www.iglyo.org.

Working at IGLYO

The secretariat of IGLYO is based in Brussels, Belgium, and comprises an 11-person team, working in a variety of different areas. We try to foster a collaborative and supportive work environment which is flexible and allows everyone to achieve their best work. Joining IGLYO means being a key part of a huge network, and with this comes the responsibility to keep abreast of issues of importance to LGBTQI youth, and be adaptive and open to new perspectives.

Job information

Job title: Finance & Administration Officer

Reporting to: Finance & Operations Manager

Contract type: Permanent

Place of work: Brussels, Belgium

Salary: Monthly gross salary 2.653,02€ (around 2.300€ net with benefits stated below)

• 13th month salary, paid in December

• Extra holiday pay, paid (after 1 year of work in Belgium) in May to the value of 92% of a usual work month

Financial Benefits

• Lunch vouchers 10,00€/day worked – averaging at 116,00€/month

• Teleworking working allowance 148,73€/month

• Internet allowance 20€/month

• Travel to work depends on residence and travel mode

• Personal development budget 500€/year

• Relocation costs 250€ for an international relocation

Other Benefits

• Annual leave 26 days + bank holidays

• Additional leave 5 days between 24-31st December

• Working from home up to 3 days/week

• Remote working up to 12 weeks/year

Roles & Responsibilities

Administration

• Support the Finance & Operations Manager to coordinate daily running of office systems, supplies, and equipment

• Ensure office is well-maintained, stocked, and organised

• Liaise with service providers and building administrators

• Process incoming & outgoing correspondence and respond to enquiries

• Provide efficient administrative service by implementing & monitoring systems

• Develop & implement online filing system

• Act as point of contact for clients & visitors

• Ensure administrative compliance with Belgian authorities

• Undertake other reasonable duties as required

Financial

• Assist with processing invoices & reimbursements accurately & on time

• Scan & organise financial documents

• Support collection & recording of annual membership fees

• Liaise with host organisations & providers to ensure financial document filing

Events & Meeting Logistics

• Coordinate logistics of meetings & events (travel booking, accommodation, venues)

• Prepare information packs for meetings & events

• Answer participant enquiries before & after events

• Prepare documents for meetings & events

• Collect & organise all relevant meeting & event evidence

• Attend events/meetings to provide admin & logistical support

• Take minutes, type up notes from meetings & events as required

Personal Specifications

Essential Experience

• Experience of office administration

• Experience coordinating event logistics (travel, accommodation, catering, venue hire)

Desirable Experience

• Experience of working for an NGO (paid or voluntary)

• Experience coordinating international event logistics

Personal Qualities, Skills & Knowledge (Essential)

• Good spoken & written English and French/Dutch – at least B2 level

• Excellent organisational & numerical skills

• Accounting skills

• Knowledge of office management systems & procedures

• Accuracy & attention to detail

• Ability to multi-task & manage several activities & deadlines simultaneously

• Ability to be proactive and work autonomously

• Approachable manner & ability to answer a wide range of enquiries in a prompt & courteous manner

Desirable

• LGBTQIA+, gender & diversity knowledge & experience

Technical

• Essential: Excellent IT skills with extensive experience of using Microsoft Office & Google Drive

• Desirable: Experience using accounting softwares such as Winbooks and membership database software

General

• Eligible to work in Belgium

• Ability to relocate to Brussels & travel occasionally

• Ability to work flexibly, including irregular hours

Who can apply?

Unfortunately, due to the requirements of Belgium we cannot sponsor work visas. However, we are able to be flexible with applicants who are migrants and may have other requirements, and we will do what is within our power to support them.

IGLYO particularly welcomes applications from women, trans, non-binary and intersex people, individuals from Black communities, other communities of colour and ethnic minorities, migrants and refugees, people with disabilities, people living with HIV, and people under 30 years old.

How to apply?

Please follow these simple steps to apply:

Please note that we will only accept complete applications submitted through the online application form. We will not accept applications sent via email or using generative AI. For questions, contact our Finance & Operations Manager (They/Them) at [email protected].