ERGO Network is hiring a new Finance Manager to join its team in Brussels.
ERGO Network
ERGO Network brings together over 30 members from across Europe and supports organisations with a common perspective on Roma grassroots empowerment and equal citizenship to challenge stereotypes and combat stigmatisation. We mobilise and connect organisations and individuals that share and express our values – active citizenship, shared responsibility, and passion- to strengthen Roma civil society’s involvement in decision-making at local, national, and European levels and address existing shortcomings of policies targeted at Roma.
Responsibilities
Financial management:
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Checking incoming invoices for correctness and liaising with Senior Programme Manager for approval and analytical codes.
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Recording and bookkeeping of outgoing and incoming invoices into the system (accountancy software) using analytical departments.
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Arranging payments upon approval of the Director.
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Arranging travel reimbursements for staff and event participants.
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Managing the cashbox.
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Preparing contracts and outgoing invoices based on instructions from the Director and Senior Programme Manager and following up on payment of invoices.
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Quarterly expenditure and income reporting and financial forecasts to Director, Senior Programme Manager and Treasurer of the Board.
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Preparation of financial documents for presentation to the Board, General Assembly and for the annual report.
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Financial reporting to donors in cooperation with the Senior Programme Manager.
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Contribution to the preparation of the annual budget.
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Timely preparation of audits and liaising with external auditors for project and statutory audits.
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Fulfilling obligations for the Belgian VAT and tax administration.
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Liaising with the bank (KBC Brussels).
Human resources:
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Liaising with the Belgian payroll company (Partena), including sending monthly staff presence report to the payroll company.
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Preparing employment contracts in correspondence with Belgian law.
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Be the first contact point for staff for obligations/rights regarding Belgian labour law and introduce new staff members to relevant Belgian rules and regulations.
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Preparing Dimona identification “fiches” for new members of the staff.
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Liaising with the company responsible for medical checks (Mensura).
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Liaising with the insurance companies.
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Order luncheon vouchers on a monthly basis according to presence.
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Arrange for work permits when needed by staff from outside the EU.
Profile
Essential:
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Experience in bookkeeping, accounting and budget management
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Experience in financial planning and analysis
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Experience in Belgian payroll management
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Excellent knowledge of Belgian regulations related to financial and human resources management
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Excellent command of English and French
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Ability to work independently and at the same time coordinate regularly with the ERGO team and member organisations
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Good eye for and attention to detail
Desirable:
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Experience working in the NGO sector
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Experience with EU grants
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Experience working in a multicultural environment
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Understanding of racism
Conditions:
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Undetermined contract on 80% basis (4 days a week or 5 days with 6 hours per day)
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Work location: Brussels (at least 2 days a week presence in the office)
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Starting date: As soon as possible
We offer:
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Salary between 3500 and 3800 € per month based on experience
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13th-month salary
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Holiday allowance
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Luncheon vouchers (8€ per working day)
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Transport allowance (49€ per month)
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Telework allowance (129€)
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DKV hospitalisation insurance
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Additional 7 days of holidays per year
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An organisation committed to values of democracy, fairness, integrity and sustainability.
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A friendly and respectful work environment.
Application procedure
Interested and qualified candidates should submit the application form to [email protected] by 13 April 2025, 23:59 CET, indicating in the subject of the email “Application Finance Manager”. This email address can also be used for further information and questions. It is not necessary to submit a CV or motivation letter in addition to the application form.
Successful candidates will be invited for interviews on 22/23 April 2025. Interviews can be taken in person or online. We are not able to reimburse travel costs to attend the interview.