About PIE
The Pooled fund on International Energy (PIE) is an international grant-making and strategy platform with a mission to secure a safe climate, clean air, and prosperity through encouraging a just transition in the power and steel sectors.
We work with charitable foundations and regional climate foundations to support a diverse set of research institutions, think tanks, and civil society organizations working with governments, businesses, and other parts of society all over the world. We aim to back local organizations and international partners to overcome the barriers to clean energy and steel.
PIE was formed in 2013 and is hosted at the European Climate Foundation (ECF). PIE is comprised of a small and dedicated international team of exceptional people based around the world. We seek to operate in accordance with a core set of values: Empowering and Caring Team, Bold Action with Urgency, Collaboration for Real World Impact, Resilient Partner with Climate Ecosystem, and Evidence-Based Decision-Making. More information is available at: www.pieclimate.org
Context of the role
The Grants Officer is part of the Grants Management team and reports to the Head of Grants. The role supports various PIE programme teams with strategic grant-making and oversees grant activities throughout the full grant cycle. It ensures consistent application of grant management policies and internal processes, working closely with the Programme Teams, Grantee Partners, and ECF Teams including Legal, Risk, Finance, and Operations.
Key responsibilities
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Support risk and due diligence reviews for new and existing grantees by identifying and flagging potential risks.
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Assist in reviewing narrative and budget proposals to ensure all information is complete and aligned with our funding guidelines.
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Monitor and follow up with grantees who have not yet signed their grant agreements.
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Support Programme Leads with the review of interim and final reports, including administrative and financial checks to ensure compliance with grant conditions.
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Provide clear and consistent guidance to Grantee partners throughout the grant life cycle.
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Handle grant payments in close relation with the Finance team.
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Assist the Grants team with administrative tasks related to docket submissions to the Steering Committee and Internal Review meetings.
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Guide PIE programme Leads through the grant-making processes by highlighting deadlines, helping them navigate SharePoint, and ensuring access to key collaborative documents and operational resources.
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Perform other related administrative tasks related to the grant management process.
Requirements
Experience and competencies
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Excellent collaborative skills and understanding the importance and value of teamwork.
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Organized: Sets and focuses on key priorities; Stays aware of all to-dos and deadlines and feels comfortable working autonomously.
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Outstanding attention to detail
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Clear communicator: Seeks to figure out how to best communicate with people across cultures and needs; adjusts communication style to fit stakeholders.
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Flexible, proactive, and solutions-oriented.
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Above all, you have a friendly and open personality.
Qualifications
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3-4 years of experience in an administrative and financial role, ideally within grant-making or non-profit environments.
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Ability to deliver high-quality work under ambitious timeframes and manage multiple priorities effectively.
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Strong interpersonal skills with a customer-oriented mindset and the ability to engage with a wide range of stakeholders.
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Experience in budget reviewing, monitoring, and financial reporting.
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Excellent communication skills in English, both verbal and written (additional languages are a plus).
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Computer literacy with a good knowledge of MS Office and Excel.
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A passion for climate action and a commitment to PIE’s mission.
Other information
What we offer
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A unique opportunity to shape a high-impact role in a dynamic, international team.
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Contract type: 1-year contract, full-time with the possibility of renewal.
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The chance to contribute to global climate solutions through strategic philanthropy.
Location
Belgium, The Netherlands, Germany, UK.
Start date
As soon as possible
Diversity Statement
We are committed to diversity and inclusion in our organization.
We strongly encourage candidates from historically disadvantaged or marginalized groups to apply.
All applications will be treated confidentially.
