Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.
Context
After years of close cooperation on humanitarian response, IOM has developed a strategic partnership with the European Union’s Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO) to join forces in providing humanitarian assistance and protection in addressing the mobility dimensions of crises situations.
The incumbent will join the Humanitarian Response and Recovery (HRR) Unit in the IOM Global Office in Brussels, responsible for liaison with the EU. Under this position, they will contribute to IOM’s humanitarian work by supporting liaison and fundraising with DG ECHO. They will not only gain insights in the projects, policies and functioning of IOM as an international organization, but also learn more about the current EU policy discourse on humanitarian aid and migration. And ultimately they will contribute to improving the lives of migrants caught in the most vulnerable situations around the world.
Under the overall supervision of the Global Thematic Specialist (Humanitarian Response and Recovery), and under the direct supervision of the EU Liaison Officer (Humanitarian Response), the incumbent will act as Project Assistant (Humanitarian Support) under the HRR Unit.
Responsibilities
- Support the administrative management of DG ECHO contracts and amendments, including processing them in IOM systems, coordinating with legal and finance colleagues, ensuring timely circulation for signatures, and maintaining proper documentation;
- Assist in reviewing project reports in the field of humanitarian aid from IOM field missions to DG ECHO. This includes assisting in the review of report content, and update of relevant IOM databases and uploading the reports in APPEL;
- Assist in resources mobilization by regularly monitoring and analyzing new funding opportunities, relevant press releases and communications, as well as events that are of interest to IOM in the field of humanitarian aid;
- Assist in liaising with European Commission/ECHO staff as well as IOM missions by attending EC events, sharing messages / summaries of relevant EC documentation, regularly updating the IOM HRR Global Office Brussels webpage and drafting communication with EC counterparts;
- Provide general support to the HRR team regarding regular updates on key emergencies and IOM response;
- Participate in unit meetings, external partner meetings, and/or thematic seminars and conferences, support meeting preparation and follow-up (note-taking, assist in drafting talking points, preparing summaries) and ensure timely sharing of relevant information with colleagues/units;
- Organize meetings and events related to the thematic area;
- Any other tasks as may be required by your supervisor/s.
Qualifications
Education
- University degree or equivalent in Political Sciences, Migration Studies, International Relations or Law with one year of relevant professional experience, or
- High School degree from an accredited academic institution, with three years of relevant professional experience (as indicated in the experience section).
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- First-hand experience in the field of humanitarian aid or EU liaison, preferably dealing with humanitarian and emergencies is an advantage;
- Experience in project development and reporting in a country office implementing humanitarian projects is an advantage;
- Specific trainings in the field of humanitarian aid and forced displacement is an asset.
Skills
- Excellent drafting and reporting skills is a requirement;
- Knowledge of EU institutions, EU decision-making and EU budget rules is an advantage;
- Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint is required.
Languages
- Fluency in English is required (oral and written).
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
- IOM reserves the right to contact shortlisted candidates only.
