Location: BelgiumJob Type: ContractDepartment: ProjectsReports to: Secretary General

Please send your CV and motivation letter to: [email protected]

Job Summary:

We are seeking a detail-oriented and results-driven Project Manager to oversee and drive the successful execution of projects from initiation to completion. The Project Manager will be responsible for planning, executing, and closing projects while ensuring that all deliverables meet quality standards, timelines, and budget constraints.

About the AI-Data-Robotics Association (Adra)

The vision of the European Partnership on AI, Data and Robotics (ADR) is to boost European competitiveness, societal well-being, and environmental aspects to lead the world in researching, developing, and deploying value-driven trustworthy ADR-based on fundamental European rights, principles, and values.

Adra presents the contractual counterpart to the European Commission for the implementation of the ADR co-programmed partnership. Adra’s principal goal is to develop and implement a strategy and roadmap for research, technological development and uptake, to create an innovation ecosystem for strong European leadership in ADR, and for delivering maximum economic and societal benefit to its citizens and businesses.

We are a fast-growing organisation located in the European Headquarters in Brussels, continuously recruiting new members. Today, our membership totals more than 130 from across industry and research.

We are seeking a talented campaigns and events manager to contribute to our development.

About You

The Project Manager will play a pivotal role in leading and managing several European projects within the ADR Association. You will be responsible for ensuring the successful execution of projects from kick-off through to completion, ensuring that objectives are met within scope, time, quality and budget constraints. This role will involve working with the Secretary General on strategic planning, coordinating across the whole Adra team, resource management, and stakeholder communication.

Key Tasks and Responsibilities

Lead the planning, execution, and delivery of multiple European-funded projects (Horizon Europe and Digital Europe), ensuring alignment with the association’s goals and objectives. Develop and manage project schedules, ensuring deadlines are met.
Coordinate with cross-functional, international teams to ensure efficient project execution and smooth communication.
Monitor project progress and make adjustments as needed to ensure successful delivery.
Manage resources effectively, external vendors, and work with the operations team to oversee budgets.
Identify and mitigate project risks, resolving issues promptly to minimize disruptions. Identify potential project risks and develop mitigation strategies.
Monitor and control project budgets, ensuring cost efficiency.
Ensure compliance with company policies and industry regulations.
Report on project status to senior leadership and stakeholders. Maintain comprehensive project documentation, including status reports, meeting notes, and lessons learned.
Use project management tools (e.g., Teams Planner, Jira, Trello, MS Project, Asana) to track progress and performance metrics.
Foster a collaborative, inclusive, and results-driven project environment.
Prepare and maintain comprehensive project documentation and deliverables.
Evaluate project outcomes to determine if goals were achieved and learn from project experiences.

Essential Qualifications, Skills and Experience

Bachelor’s degree in Project Management, Business Administration, or a related field.
Strong understanding of project management methodologies.
Proven track record of managing complex projects with multiple stakeholders.
Excellent organizational, leadership, and communication skills.
Ability to manage competing priorities and adapt to changing project needs.
Proficiency with project management software.
PMP, PRINCE2, or other relevant certification.
Experience with process improvement methodologies (Lean, Six Sigma).
Familiarity with industry-specific tools or software.
Fluent level of English.
A keen interest/and or understanding of ADR Technology and of the EU (European Union) institutions and processes.
Strong communication, interpersonal and team working skills.

Skills & Experience

4-7 years of experience in Project Management, preferably in EU-funded projects (Horizon Europe, Digital Europe).
Entrepreneurial attitude and mindset, with the ability to take initiative and drive towards required project outcomes autonomously.
Hands-on experience in negotiating complex projects with multiple stakeholders and interests.
Ability to plan and execute projects with many moving parts, ensuring timely delivery within scope and budget.
Proven success in a fast-paced environment, working both independently and collaboratively.
Exceptional organizational, leadership, and coordination skills to manage teams and external partners effectively.
Strong attention to deadlines and budgetary guidelines to ensure efficient resource allocation.
Excellent communication and presentation skills in English, both written and oral.
Experience in preparing reports, project documentation, and stakeholder communication.
Knowledge and experience in risk management, problem-solving, and decision-making.
Experience in organizing and managing project-related events, meetings, and workshops.
Strong analytical skills, with the ability to assess project progress and outcomes.
Knowledge of strategic project planning and EU funding programs.
Proficiency in project management.

Values & Behaviours

Joining a fast-paced start-up environment, you are willing to dive into uncertain or complex new areas of work and find creative solutions.
A strong interest in our keys areas and/or willingness to develop knowledge and understanding of the challenges of the sector.
Ability to work autonomously, effectively and efficiently, to organise your work and to communicate in time about your needs and questions.
High level of self-awareness. Skilled in reflecting on your own behaviours and practices and working to change them where necessary.
Commitment to demonstrating our values and principles of work in your work.

Adra is committed to providing an equal opportunity work environment. There is no perfect candidate, so if you can picture yourself thriving in this role, we’d love to receive your application. Your cover letter should outline your suitability and motivation for the post. It should explicitly reference how your profile matches the internship requirements described above.

What We Offer

Type of contract: 2-year contract
Salary scale between 3800 – 4500 EUR gross depending on experience and qualifications of candidate
Chèques Repas (meal vouchers)
Hospitalisation insurance
Eco cheques
Group insurance
9 extra-legal holidays on top of the 20 statutory holidays

Applicants must be able to legally live and work in Belgium as the contract will be subject to Belgian social security and taxes

Preferred start date: 1st May 2025

Adra is committed to providing an equal opportunity work environment.

We will be evaluating applications on a rolling basis until we find the best candidate. The deadline to apply is 14th April, however, we strongly advise to apply as early as possible. Only candidates selected for the interview will be contacted – thank you for your understanding.

Your cover letter (maximum one page) should outline your suitability and motivation for the post. It should explicitly reference how your profile matches the different job requirements described above.

Please also include with your application the names and contact details of two people (ideally a current or former line manager or supervisor) who could provide references.

Incomplete applications will not be considered.

Please send your cover letter and curriculum vitae in English to the following email address: [email protected] mentioning “Project Manager – Name of applicant” in the subject line.