Eurodad is looking for a Senior Accounting and Finance Officer to efficiently and effectively work with our Operations Team.

Deadline: Sunday 4 May 2025, 23h59 CET

Reporting to: Grants & Finance Manager

About Eurodad: Eurodad (the European Network on Debt and Development) is a network of 60 civil society organisations (CSOs) from 28 European countries, which works for transformative yet specific changes to global and European policies, institutions, rules and structures to ensure a democratically controlled, environmentally sustainable financial and economic system that works to eradicate poverty and ensure human rights for all.

Role Purpose:

This role, situated within Eurodad’s Operations team, is central to maintaining the organisation’s day-to-day financial operations—ensuring accuracy, compliance, and timeliness across all accounting processes. You will be responsible for managing bookkeeping, payments, receivables, payroll reconciliation, audit preparation, and internal financial tracking, while working closely with the external accountant, payroll office, suppliers, and project partners. As part of a small, diverse, and multinational team committed to social and economic justice, you will help ensure Eurodad’s continued reputation for reliable financial management, regulatory and donor compliance, and the timely, accurate handling of accounts. We are committed to maintaining high standards and supporting the ongoing training and professional development of all staff to ensure they are equipped to grow in their roles and take on new responsibilities.

Key contacts:

Eurodad staff, members and partners; funders; suppliers.

Contract and location:

Brussels-based, with some flexibility for remote working. Permanent, full-time contract (part-time possible, to be negotiated with the successful candidate).

Gross annual salary range between €63,500-€68,700 (incl. vouchers, holiday pay and end of year bonus), depending on skills and experience.

Attractive benefits package including additional days leave, complementary Hospitalisation, Ambulatory and Dental insurance (DKV), meal, eco, gift and culture-vouchers, working from home allowance, trainings, public transport allowance, travel insurance and contribution to a complementary private pension plan.

JOB DESCRIPTION

A. ACCOUNTING (80%)

Accounts Payable: Collect, verify, record, and file invoices; obtain approvals; prepare and process payments; and provide proof of payment when required. Monitor outstanding liabilities and ensure timely settlements.
Accounts Receivable: Issue invoices to third parties for fees and cost reimbursements; follow up on outstanding payments; manage incoming funds from members and donors.
Bookkeeping: Record income, expenses, and bank/credit card transactions in the accounting system. Perform monthly reconciliations of all bank, cash, and credit card accounts.
Document Management & Compliance: Maintain organised, audit-ready financial documentation in compliance with Belgian regulations and donor requirements.
Management Accounting: Draft allocations of income and expenditures to relevant grants and budget lines, supporting internal financial control and donor reporting. Final allocations are reviewed and confirmed by the Finance Manager.
VAT & Taxation: Prepare and submit VAT returns, tax filings, and other regulatory obligations.
Year-End Closure: Prepare annual accounts, including inventory operations, asset checks, and liaising with the external accountant.
Audit Preparation: Lead the preparation for statutory, grant, and internal audits. Coordinate with programme staff as needed, respond to auditor queries, and ensure timely delivery of required documentation.
Regulatory Compliance: Ensure compliance with all relevant regulation, including the publication of annual audited accounts and fulfilment of legal reporting obligations (e.g., fiche 280.51, UBO registry, Moniteur Belge).
Payroll Reconciliation: Conduct monthly payroll reconciliations, including international payrolls, and ensure accurate recording of salaries and related social charges.

B. FINANCIAL MANAGEMENT (20%)

Financial Systems & Tools: Contribute to the maintenance and improvement of internal financial management tools and processes.
Monitoring of Expenditures, Budget & Analysis: Assist with expenditure tracking, variance analysis, and preparation of internal financial and budget updates for Eurodad and its departments. Support with planning and monitoring of grant-related expenditures.
Partner Financial Oversight: Collect and verify financial documentation from project partners, ensuring compliance with contractual and financial rules and guidelines, including donor requirements.
Financial Reporting: Prepare internal financial reports; support occasional donor reporting when required.
Cash Flow Support: Provide timely updates on payment schedules, incoming funds, and account balances to assist with cash flow monitoring and forecasting.
Income Monitoring: Track receipts across bank accounts, confirm fund arrivals, and maintain records for income recognition and reconciliation.
Strategic Financial Planning Support: Assist the Finance Manager by providing financial data, reconciliations, and inputs to inform budgets and medium-term financial forecasts.

ROLE RELATED EXPERIENCE, SKILLS AND KNOWLEDGE

1. ESSENTIAL SKILLS:

Fluent in English (working language of Eurodad) and French (or Dutch with at least basic French).
Strong proficiency in accounting software (preferably BOB50) and Microsoft Excel.
Well-organised and dependable, with a strong commitment to meeting deadlines.
Meticulous attention to detail and accuracy.

2. ESSENTIAL EXPERIENCE AND KNOWLEDGE

Minimum of 7 years’ experience in accounting or financial management, ideally within a non-profit or international NGO environment.
Experience reconciling payroll and liaising with external accountants or auditors.
Solid understanding of Belgian accounting standards and payroll regulations. Relevant degree in accounting, finance, business administration, economics, or equivalent professional experience.

3. DESIRABLE EXPERIENCE

Experience in financial management of projects and grants, including preparation of financial reports for institutional and/or philanthropic donors. Familiarity with financial management in multi-partner, cross-border projects.
Experience producing management accounts and collaborating with diverse teams.
Experience reconciling international payrolls or working with multi-country financial operations.

4. VALUES & COMMITMENT

Strong commitment to Eurodad’s mission, values, and collaborative ways of working.

Senior Accounting and Finance Officer (French-speaking)