Suggestion
Consortia Project Management Intern
AESGP is looking for a a Consortia Project Management Intern for a 6-month internship. You will report to the Consortia Project Manager and help keep parallel consortium projects organised, on time and within budget.
You will be the team’s anchor for follow-up: budgets, action points, deadlines and the flow of documents between members and contractors. It is a hands-on role with direct exposure to EU industry cooperation, contractor management and the self-care sector.
Your KEY RESPONSIBILITIES will be:
Project and financial tracking
- Keep project timelines and trackers up to date across all consortia.
- Maintain the financial overview and budget tables for each project, so the team always knows the remaining funds per consortium.
- Track deadlines and send timely reminders to members for comments, votes and data submissions.
Meetings and follow-up
- Prepare and distribute meeting agendas; take notes during meetings.
- Draft and circulate minutes and action points after each meeting.
- Maintain a consolidated log of completed and pending action points across all projects, and follow up on open items.
Contractor management
- Update Requests for Proposals (RfPs) to reflect consortium needs and send them to providers.
- Review contractors’ proposals and prepare concise comparative overviews, so members can choose the right contractor.
- Coordinate the review of contractors’ reports: circulate them to members, collect comments, and return a consolidated set to the contractor.
Data handling and member support
- Screen consortium data for personal information before it is shared with contractors or members.
- Onboard late-joining members: handle the email exchange, explain how the consortia work, and answer their practical questions.
Your required QUALIFICATIONS, EXPERIENCE and KNOWLEDGE should be:
- Recent graduate or final-year student in pharmacy, chemicals, toxicology, environment science, business administration, project management or a related field.
- Highly organised, with a strong eye for detail and follow-through.
- Comfortable with numbers: confident in Excel for budget tracking (formulas, pivot tables).
- Excellent written and spoken English; able to summarise long technical documents clearly.
- Proactive and reliable; able to juggle several projects and deadlines at once.
- Discreet with confidential information; basic awareness of GDPR and personal data.
- Eligible for a CIP in Brussels. The CIP is a post-study traineeship, so it is not part of a university curriculum.
Nice to have:
- Interest in the pharmaceutical, healthcare or self-care sector.
- Studies or coursework in ecotoxicology or environmental sciences.
- Previous experience in an association, project office or EU-facing organisation.
- Familiarity with project management or collaboration tools, such as MS Teams, SharePoint.
During your time at AESGP we OFFER:
- A 6-month full-time internship under a Convention d’Immersion Professionnelle (CIP), with a training plan validated by Bruxelles Formation.
- A monthly allowance in line with Belgian CIP rules, which set a minimum based on the intern’s age, plus meal vouchers.
- Hands-on experience of multi-stakeholder project management in an EU trade association.
- Close mentoring by the Consortia Project Manager and exposure to member companies and expert contractors.
- A friendly, international team based in central Brussels, with hybrid working after onboarding.
Start date: As soon as possible
If you are interested in applying for this role, please e-mail a CV and cover letter (max. 1 page) in English outlining your suitability and interest in the position to [email protected] by 30 November 2026 with the subject line “Consortia PM Intern – [Your name]”.
Applications will be reviewed on a rolling basis, so we encourage you to apply as soon as possible.
Please note that only shortlisted candidates will be contacted.
AESGP is an equal-opportunity organisation and welcomes applications from all qualified candidates. Personal data received in applications is processed solely for recruitment, in line with GDPR.