WHO are we?
The EDPS - a dynamic and forward-looking institution
The European Data Protection Supervisor (EDPS) is the independent data protection authority of the EU institutions and bodies and the advisor to the EU legislator on data protection matters. Established in 2004 and based in Brussels, the EDPS works to promote a strong data protection culture across the EU institutions and in EU legislation. We also closely monitor technological developments and seek to anticipate their impact on the individuals’ privacy. Additionally, since the entry into force of the AI Act, we ensure that the EU institutions use, develop, and deploy AI in line with its rules. The EDPS employs around 170 staff members, including EU officials, Contract Agents, Temporary Agents, Seconded National Experts and Trainees, working on a full-time or part-time basis.
The EDPS - a great place to work
We value a strong culture of respect, flat hierarchical structures and an open door policy to foster innovative ideas and a strong collaboration between colleagues. To ensure our staff’s well-being and motivation, we believe that it is essential to create a healthy organisational climate and to strike a good work-life balance. To achieve this, we offer various flexible working arrangements, as well as learning and development opportunities, such as job-shadowing and training programmes.
Vacancy notice n° VN-28-2026-EDPS-CA-HRBA-Finance Assistant
Type of post/type of contract Contract Agent (CA) (1 year renewable)
Grade/function group FGIII
Publication under Article 3b of the CEOS
Place of employment Brussels (Belgium)
Deadline for applications 13/11/2026 (Brussels time GMT+1) at 12:00 midday
WHO are we looking for?
Someone who
fits in an informal and friendly yet professional working environment;
appreciates working collaboratively with other colleagues on a variety of different projects;
brings their creativity and initiative to the table;
engages constructively with stakeholders, based on our core values: integrity, impartiality, transparency and pragmatism.
About the position
Our job vacancy is in the Finance Sector, which is part of the Human Resources, Budget and Administration Unit (HRBA). The unit is in charge of a number of horizontal processes aimed to ensure the financial, human and administrative resources and tools for the smooth functioning of the European Data Protection Supervisor. The unit also provides financial, human resources, and administrative support to the Secretariat of the European Data Protection Board (EDPB), which is administratively attached to the EDPS.
As a Finance Assistant, your main responsibilities will include:
Act as initiating and/or verifying agent in SUMMA for all financial transactions including fund reservations, purchase orders, payments and recovery orders;
Manage and follow-up expenditure files within the administrative budget of the EDPS;
Monitor the budget execution and prepare budget transfers;
Provide guidance and advice to the Institution on financial matters;
Contribute to the development and implementation of procedures in the sector;
Assist the Head of Sector in drafting financial and budgetary reports.
You may also be required to carry out additional tasks when necessary and in the interest of the service.
Our eligibility and selection criteria
Eligibility criteria
For your application to be considered, you must meet the following criteria by the deadline for submitting applications:
Qualifications and professional experience
a level of post-secondary education attested by a diploma,
OR
a level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of at least three years.
AND
Candidates for this Contract Agent position must have passed the EPSO Permanent CAST (at the latest by the end of the recruitment process) and are therefore encouraged to create a corresponding EPSO profile already with their application.
Selection criteria
We are looking for someone with the following skills and experience:
Essential
At least two years of proven professional experience in tasks comparable to those listed under the responsibilities of the post. In particular, the Selection Panel will assess the scope of duties covered, the type and level of work done and its relevance to the vacancy notice;
Very good IT skills, including proficiency in tools used by the European institutions, particularly SUMMA, ARES, as well as advanced knowledge of Excel and Business Objects;
Sound knowledge of the EU Financial Regulations supported by practical experience in applying financial rules and procedures;
Flexibility, problem-solving skills and the ability to manage multiple tasks and competing priorities;
Ability to work effectively in the dynamic environment of a small and growing institution, including close collaboration across functions;
Ability to cooperate effectively with counterparts from other EU institutions;
Strong organisational, interpersonal and communication skills, combined with a sense of responsibility and initiative;
A very good knowledge of English.
Advantageous
Professional experience, knowledge and qualifications in managing procurement procedures, including the use of PPMT and eProcurement;
Professional experience and knowledge in budgetary management at institutional level;
A good knowledge of French as well as knowledge of other official languages.
How to apply?
Interested in this position? Please apply via the following link by 13/11/2026 at 12:00 midday (Brussels time): https://ec.europa.eu/eusurvey/runner/Application_form_28_2026_EDPS_CA_HRBA_Finance_Assistant You will have to complete the online application form and upload the following documents:
Cover letter detailing why you are suitable for this role (PDF format of maximum size of 1MB);
CV (preferably in Europass format)
Optional: All supporting documents, such as references, certificates, must be merged into one single PDF document of a maximum size of 1MB.
Do not hesitate to contact [email protected] in case you have any questions.
Our selection procedure
All eligible applications will be scrutinised by a selection panel. Candidates whose applications best match the selection criteria will be invited for an interview during which the selection panel will assess each candidate’s performance. In addition, a second interview or written tests may be carried out. At the EDPS we aim for all selection panels to have a gender-balanced composition.
Other important information
Equal opportunities
The EDPS is committed to promoting diversity, inclusion, and giving everyone equal opportunities to succeed. As such, the EDPS welcomes all applications without discrimination on grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of national minority, property, disability, age, gender identity or sexual orientation.
If you require any special arrangements (due to a disability) to take part in this selection procedure, please indicate this on your application.
Data protection
A data protection notice detailing how the EDPS processes candidates’ personal data in the context of recruitment can be found here.
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