Are you a self-motivated finance expert with solid budget and grant management skills, and a mind for financial operations and administration? Are you passionate about using your unique skills and expertise to support meaningful change for LGBTQI youth in Europe?

We’re looking for a full-time Finance & Operations Manager to join our IGLYO team in Brussels, Belgium!

In this role, you will be responsible for the management and oversight of IGLYO’s finances, budget, and large-scale institutional grants, as well as accurate and timely financial reporting to IGLYO’s multiple funders.

You will further oversee administrative processes and operations to ensure the organisation is up to the highest level of standards when it comes to accountancy, compliance, employment, and governance.

And as a member of the Management Team, you will also contribute to organisational planning, coordination, and decision-making, and work with the Executive Director to develop and implement financial policies, procedures, and controls.

Application deadline: 8 September 2026 at 23:59 CET

Interview Invites: 15 September 2026

Online Interviews Round 1: 22 September 2026

Round 2: TBC

About IGLYO

IGLYO — The International LGBTQI Youth & Student Organisation is the world’s largest network dedicated to LGBTQI young people and their rights. We represent the voice of over 150 Member Organisations in more than 40 countries across the European region.

We advance the rights of LGBTQI young people, advocate for their equality and inclusion, empower their voices, and connect them across borders through international events, capacity-building training, thematic research, advocacy, awareness-raising campaigns, network building, regranting, and intersectional community dialogues.

IGLYO’s vision is a world where we, young people in all our diversity, are able to express and define our own sexual orientations, gender identities, gender expressions and variations in sex characteristics, and are able to participate fully in all aspects of life, rise to our full potential, and enjoy respect and positive recognition. More information about IGLYO’s work can be found at www.iglyo.org.

Working at IGLYO

The secretariat of IGLYO is based in Brussels, Belgium, and comprises an 11-person team, working in a variety of different areas. We try to foster a collaborative and supportive work environment which is flexible and allows everyone to achieve their best work. Joining IGLYO means being a key part of a huge network, and with this comes the responsibility to keep abreast of issues of importance to LGBTQI youth, and be adaptive and open to new perspectives.

Job information

Contract details

Job title: Finance & Operations Manager

Reporting to: Executive Director

Contract type: Permanent

Place of work: Brussels, Belgium

Salary

Monthly gross salary: 3800-4200€, depending on experience

Prime de fin d’année: This is a 13th month salary, paid in December, taxed slightly differently

Double pécule de vacances: This is an extra month holiday pay, paid (after 1 year of work in Belgium) in May to the value of 92% of a usual work month

Financial benefits

Lunch vouchers: 10,00€/day worked with an employee of 1,09€/day, giving a net 8,91€/day – averaging at 116,00€/month

Teleworking working allowance: 160,99€/month

Internet allowance: 20€/month

Travel to work: Around 41€/month if based in Brussels - this depends on where you live & what form of travel you take to the office

Personal development budget: 500€/year

Relocation costs: 250€ for an international relocation

Other benefits

Annual leave: 26 days

Additional leave: 5 days between 24-31st December

Working from home: Up to 3 days/week

Remote working: Up to 12 weeks/year

Roles & Responsibilities

General

Line management of the Finance & Operations Officer
To support the smooth running of the Secretariat
To undertake other reasonable duties which may be required from time to time

Financial & Budget Management

Responsible for accurate and timely financial reporting to IGLYO’s multiple funders, in full compliance with the specific rules and requirements of each funding source
Budget management; oversee IGLYO’s global budget and update it regularly to account for changes in projected costs, changes in activities and other such eventualities
Work with the teams in IGLYO to oversee their expenditures, with assistance from the Executive Director.
Work with the Executive Director to ensure accurate and timely preparation of IGLYO’s annual budget, financial statements, and annual accounts, to be submitted to the appropriate statutory authorities, including governments, auditors and accountants
Oversee, approve, and maintain all financial accounting systems and to prepare cash flow statements and forecasts to ensure optimal operations
Oversee the implementation of internal controls and work with IGLYO’s Bookkeeper to ensure legal compliance
Work with the Executive Director to develop and implement financial policies, procedures and controls for sound financial management and administration of IGLYO’s assets and ensure effective management of financial resources

Financial Processing & Administration

Manage large-scale institutional grants, including EU-funded grants, ensuring accurate budget monitoring, expenditure tracking, forecasting, internal coordination and compliance with donor rules and audit requirements.
Process receipts and payments in an accurate and timely manner, and ensure they are received in accordance with grantor rules and regulations.
Encode and enter all income and expenses into the accounting system; this work can be delegated where appropriate to the Finance & Administration Officer. Oversight remains with the Finance & Operations Manager
Process and monitor all credit card, online payments, and petty cash transactions; this work can be delegated where appropriate to the Finance & Administration Officer. Oversight remains with the Finance & Operations Manager
Utilise the bookkeeping software to supply information on income and expenditure on specific activities
Verify the accuracy and accordance of costs in relation to the eligibility of expenses reported to external funders on a continuous basis
Process and retain documents and evidence in accordance with grantor’s rules and regulations.
Manage the various year-end and annual audits and financial closure activities
Identify discrepancies in income and payments and either resolve or refer to the Executive Director when outside one’s own authority
Process monthly payroll and ensure accurate payment of employees

Organisational Operations

To support the Executive Director in ensuring the organisation is up to the highest level of standards when it comes to employment law, as well as other forms of governance
Review policies as set by the Executive Director for best practice rigour, as set up in Belgian law
Proper storage of employment documentation in line with legal and contractual requirements (such as timesheets, contracts, identification, etc)
Ensure the appropriate individuals have access to internal processes such as banking, email admin, passwords, etc.
Update all relevant legal documents, such as the Moniteur Belge, when required.
Ensure new employees are inducted into the organisation in terms of equipment, access to online tools, and appropriate legal representation, such as representation on Moniteur Belge, where appropriate.
Create policies and processes to manage data and ensure compliance with GDPR

Line & Office Management

Manage IGLYO’s Finance and Administration Officer to:

Ensure the efficient day-to-day running of the office systems, supplies, technology and equipment
Liaise with service providers, technicians and building administrators to ensure a good maintenance level of the premises.
Liaise with IGLYO’s various insurance providers
Process incoming and outgoing correspondence and respond to enquiries, referring these to other staff, elsewhere within IGLYO or externally as appropriate.
Provide an efficient and effective administrative service by implementing and monitoring systems and procedures
Develop and implement systems to ensure that IGLYO’s online filing system is well organised and maintained

Personal specifications

Experience

Essential

At least 5 years experience in a financial management role
Experience in office administration
Experience in grant management & grant reporting at the national & international levels
Experience managing organisational and/or project budgets, including monitoring expenditure against budget lines
Experience in writing organisational & financial policies

Desirable

Experience of working for an NGO (paid or voluntary)
Experience in EU Project Grants coordination
Experience in coordinating international event logistics (booking travel, accommodation, catering & venue hire)

Personal Qualities, Skills & Knowledge

Essential

Good spoken & written English & French or Dutch - at least B2 level, with a preferred C1 level
Excellent organisational & numerical skills
Knowledge of office management systems & procedures
Accuracy & attention to detail
Ability to manage several activities & deadlines simultaneously
Ability to be proactive and work autonomously
Approachable manner & ability to answer a wide range of enquiries in a prompt & courteous manner

Desirable

Have LGBTQIA+, gender & diversity knowledge & experience

Technical

Essential

Accounting skills
Using accounting software such as Winbooks
Excellent IT skills with extensive experience in using Microsoft Office & Google Suite
Strong Excel skills, including budget tracking, reconciliations, forecasting & variance analysis
Experience in Payroll Management

Desirable

Experience of Glue Up or other membership database software

General

Essential

Ability to relocate to Brussels & travel on an occasional basis
Ability to work flexibly, which will occasionally require working irregular hours

Eligibility and Inclusive Recruitment

IGLYO is committed to building a diverse and representative team. We particularly welcome applications from women, trans, non-binary and intersex people; Black people, people of colour and people from ethnic minority backgrounds; migrants and refugees; disabled people; people living with HIV; and people under 30.

Non-EU citizens and individuals who do not have an EU work permit can apply. We cover all the costs related to obtaining a work permit and visa, and manage the process.

How to apply?

Please follow these simple steps to apply:

Please read through the job description and personal specifications above.
If you feel ready for this role, download and fill out our Experiences & Qualifications form, which will act as your CV. You will need to upload this form as a PDF in our Online Application Form (see below). Please make sure you DO NOT include your personal details (name, surname, phone number) in the PDF to ensure we can anonymise your application.
Prepare your answers to the questions we’re asking in the “Application questions” section of the application form. Please write your responses in your own words and use specific examples that clearly explain your personal contribution, decisions and learning. We have seen an increase in generic applications produced using generative AI, which do not allow us to assess a candidate’s actual experience or judgement. The use of generative AI to generate, draft or substantially rewrite your answers will therefore work against your application. We will not accept applications using generative AI, as we will be unable to assess your individual skills and suitability for the role. Standard spelling, grammar and accessibility tools may be used.
Think of two referees who could support your application. These can include current or past managers, colleagues, volunteers, etc. who were involved with you professionally. We will only contact them, with your permission, as a last stage if you are selected for the position.
Once you have everything, fill out and submit the application form by 8 September 2026 at 23:59 CEST. Below you can find the questions we ask in the application form if you want to prepare before uploading your answers.

Please note that we will only accept complete applications submitted through the online application form. We will not accept applications sent via email or using generative AI.

For questions, contact our Executive Director, Bella (she/her) at [email protected].

Read more about the job description, requirements, and salary & benefits in our fully transparent Application Pack, and submit your application through our form by 8 September 2026 at 23:59 CEST.