Secretary to the Head of Representation

Secretary to the Head of Representation

Reference: 395755

Application deadline: 15 October 2026, 12:00 (CEST)

Institution: European Commission

Location: Valletta, Malta

Domain: Communication

Contract type: Contract staff

Grade: FG II

Directorate-General or Department: COMM – Communication

WE ARE

The Directorate-General of Communication in Member States oversees services targeting national

audiences. This includes the European Commission Representations in the Member States. The

Representation of the European Commission in Malta has the mandate to:

• Support the President and the whole Commission in their interaction with Malta.
• Promote permanent political dialogue with the national, regional and local authorities,

parliaments, social partners, other stakeholders, academia and civil society. The

Representation prepares and supports visits by Members of the College and by senior

officials of the Commission and, as appropriate, of the European External Action Service.

• Act as the Commission’s voice in Malta and communicate about the EU to media and on

social media, maintaining direct contacts with national, regional and local media and

offering press and media services to them.

• Engage with citizens, academia, civil society, social partners and other stakeholders, and

organise outreach activities about EU priorities policies, programmes and projects on the

ground.

• Provide country knowledge, analysis and advice on the political, economic and social

developments in Malta to the President and the Commission with a view to informing EU

policy making and political communication.

WE PROPOSE

The Representation in Valletta is seeking to hire a dedicated Contract Agent FGII to fill the role of

Secretary to the Head of Representation and join a dynamic multicultural team. This crucial

position is designed to ensure the seamless operation of the Representation through a variety of

tasks. The successful candidate will provide support to and manage the agenda of the Head of

Representation, take care of general administrative assignments, and contribute to smooth internal

and external communications for the visibility of the Representation. Responsibilities include

organising work trips, agendas and meetings, dealing with protocol teams for high-level visits,

engaging with a host of external stakeholders, helping prepare briefs and meetings and assisting in

the coordination of Representation’s activities, managing the functional mailboxes of the

Representation and assisting with document management, human resources and contract

management as needed.

WE LOOK FOR

We are looking for a skilled and proactive individual to fill the role of Secretary to the Head of

Representation.

The ideal profile for the job includes:

• Experience: At least 3 years of job-related experience in operational and administrative

support and resources, along with a solid understanding of information and document

management. Additional experience in such fields will be considered an advantage.

• Languages: Proficiency in Maltese (C2) and English (C1).
• Skills: Strong capabilities in IT tools for office automation (Excel, Outlook, Word) and IT

systems specific to the European Commission.

• Competencies: A candidate who excels in multi-tasking, organising, analysing and problem-

solving, possesses good communication skills, resilience in the day-to-day work. Plus, the

ability to work autonomously and proactively. A service-oriented colleague who knows how

to prioritise tasks and collaborate with a team.

• A general knowledge of the European Commission. Additional knowledge of EU policies will

be considered an advantage.

HOW TO EXPRESS YOUR INTEREST?

With a view to guaranteeing equal access to all, the Commission recruits from an open database of

spontaneous applications. The present call for interests aims at helping the recruiters to identify

potentially interested candidates within this database.

In practice, to express your interest, please follow the subsequent two steps:

• If you are not registered yet in the open EPSO database, please do so at the following

address: CAST Permanent. Please select under selection procedures for contract agent the

CAST permanent profile that best suits your education and experience.

• You should send your documents in a single pdf in the following order:
• your CV 2. completed application form.

Please send these documents by the publication deadline to COMM-REP-MT-

RECRUITMENTec [dot] europa [dot] eu (RECRUITMENT[at]ec[dot]europa[dot]eu) indicating the call for interest reference in the subject

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• 14 SEPTEMBER 2026

Vacancy Notice -HoR Sec-MT CA FG II

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(303.29 KB - PDF)

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• 14 SEPTEMBER 2026

Single application form CA_EN_082026

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(132.62 KB - PDF)

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