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INTERNAL VACANCY NOTICE
Job Title Senior Financ ial Officer
Reference number ECCC/TA/202 6 /3.2/S F O
Starting date asap
Function Group/Grade AD 5 – AD 8
Place of employment Bucharest, Romania
Deadline for applications 19/0 4 /202 6 - 23:59 Bucharest time 1 About the job ..........................................................................................................................................................1 2 Eligibility and selection criteria ...................................................................................................................2 3 Selection and appointment procedure .................................................................................................4 4 How to apply ...........................................................................................................................................................6 5 Appeals ......................................................................................................................................................................7 6 Protection of your personal data ...............................................................................................................7 1 About the job
Unlock your potential in a key role as a Senior Financial Officer . The ECCC is establishing a reserve list to identify and recruit talented professionals in this field. Working under the direct supervision of the Head of Finance and Procurement Sector, you will play a vital role in ensuring sound financial management ac ross ECCC’s finance and grant operations. By safeguarding the organisation’s financial integrity and upholding the highest standards of accountability and operational excellence, you will directly contribute to the ECCC’s reputation and success.
The jobholder will carry out financial verification and control activities, provide expert advice on financial and grant management processes, and support the efficient use of operational financial resources in compliance with EU financial rules and proced ures .
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Duties and responsibilities
Your responsibilities will encompass a broad range of tasks, including but not limited to:
• Conduct ing financial analysis and financial verifications related to operational expenditure, ensuring accuracy and compliance.
• Provid ing expert financial and budgetary advice and guidance on sound financial management throughout the grant life cycle, including verification of financial reports and coordination of financial aspects within grant management processes.
• Perform ing financial control and monitoring of ECCC grant agreements, identifying risks and proposing corrective actions when necessary.
• Contribut ing to the continuous improvement and optimisation of financial and budgetary procedures, tools, and workflows.
• Support ing the evaluation, monitoring, and strengthening of audit and internal control mechanisms to ensure effective risk management and compliance.
• Oversee ing the planning, monitoring, and reporting of the use of operational financial and resources, ensuring efficient allocation and accurate financial and budgetary analysis.
• Foster ing collaboration, trust, and a positive work environment within the U nit, contributing to team well -being and engagement.
The selected candidate may be required to undertake additional responsibilities as directed by their line manager, adapting to the evolving needs and structure of the
ECCC .
2 Eligibility and selection criteria
2.1 Eligibility criteria
To be eligible, you need to meet the following formal criteria, which need to be fulfilled by the deadline for applications:
General Conditions
• You produce the appropriate character requirements for the duties involved;
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• You are engaged within the ECCC as Temporary Staff 2(f) in function group corresponding to the bracket [AD 5 – AD 8] , on the closing date for applications and on the day of filling the post;
2.1.1 Selection criteria
Suitability of applicants will be assessed against the following criteria in different steps of the selection procedure. Certain criteria will be assessed only for short -listed applicants during interviews and tests.
Candidates will be considered for the selection phase on the basis of the following criteria, to be fulfilled on the closing date for applications:
Essential
▪ A university degree in Economics, Public Administration, Business
Administration, Accountancy, Finance/financial management, Law or relevant field;
▪ Proven experience of at least four (4) years in similar tasks/responsibilities as required by the role as described under “Duties and responsibilities”;
▪ Solid working experience of the EU Financial Regulations and good practices in eGrants procedures.
▪ Excellent command of English.
Advantageous
▪ Experience working with institutions/organisations in their startup or early development phase.
▪ Professional experience in a similar role within an international company or organisation, gained outside the candidate’s country of origin.
▪ Familiarity with EU budgetary tools and systems (e.g., SUMMA, ABAC, or equivalent) and/or Business Objects.
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Moreover, the following competencies will be assessed during the selection process:
▪ Demonstrated ability to analyse and interpret quantitative financial /budgetary data using tools such as MS Excel, PowerBI or other databases.
▪ Supportive and helpful approach to others, with co -operative , pro -active and service -oriented attitude;
▪ High level of professional ethics, transparency, and commitment to accountability in all tasks and responsibilities.
Strong motivation to join the ECCC and to perform the assigned tasks.
3 Selection and appointment procedure
3.1.1 Conditions of employment
The successful candidate will be assigned to the new post according to the assignment decision without an impact on their current contract (with an amendment to the employment contract) .
3.1.2 Selection and assessment of the applications
▪ For each selection process, a Selection Committee is nominated by the Executive
Director of the ECCC.
▪ Each application is checked to verify whether the candidate meets the eligibility criteria .
▪ The Selection Committee, having regard to the vacancy notice , is evaluating all eligible applications .
▪ The quality of the information provided by the candidate in their application is of utmost importance. Candidates are requested to support their application with adequate, concise examples of their work experience (including traineeships, voluntary work , etc), and qualification, especially if not directly addressed in the duties listed in the application under professional experience. Certain selection criteria may be assessed jointly, and some criteria may be assessed in two or more 5 stages of the selection procedure;
▪ Once the list of the most qualified candidates is determined, a preliminary assessment may take place (e.g., a pre -recorded video interview and/or a remote written test) prior to the shortlist phase;
▪ In the shortlist phase consisting of a shortlist interview which may be complemented by a written test, the Selection Committee scores the candidates in accordance with the selection criteria. Candidates may also be required to prepare a presentation on a topic to be presented during the shortlist phase, which would be evaluated as part of the shortlist interview;
▪ In order to be included in the reserve list, candidates must receive at least 60% of the maximum scores in the shortlist phase;
▪ After the shortlist phase, the Selection Committee establishes a non -ranked list of the most qualified candidates to be included in a reserve list and proposes it to the Appointing Authority;
▪ The Appointing Authority may choose from the reserve list a candidate for the post;
▪ Candidates included in the reserve list may be contacted to be engaged for the same or similar post depending on the ECCC ’s needs and budgetary situation;
▪ All shortlisted candidates will be informed whether or not they have been included in the reserve list. Candidates should note that inclusion in a reserve list does not guarantee engagement.
Security clearance
The selected candidate should be in the position to obtain a valid security clearance certificate from his/her national security authority. A personal security clearance is an administrative decision following completion of a security screening conducted b y the individual’s competent national security authority in accordance with applicable national security laws and regulations and certifying that an individual may be allowed to access classified information up to a specified level. (Note that the necessary 6 procedure for obtaining a security clearance can be initiated on request of the employer only, and not by the individual candidate).
4 How to apply
Applications shall be sent by e -mail to the mailbox [email protected] quoting the vacancy reference : ECCC/TA/2026/3.2/SFO
Applications must include:
- Application form (of this vacancy note)
- Curriculum Vitae (CV) in the European CV format 1
All documents mentioned above have to be submitted and should be named starting with the family name of the candidate. The application will be rejected if it is incomplete or not in the requested format .
Supporting documents (e.g. certified copies of degrees/diplomas, references, proof of experience, etc.) should not be sent at this point but must be submitted at a later stage of the procedure if requested. The ECCC has the right to disqualify applicants who fail to submit all the required documents.
In order to facilitate the selection process, application documents as well as all communications to candidates concerning this vacancy will be in English only .
Candidates are advised to apply using an e -mail address that will remain valid for several months and communicate any contact detail changes to [email protected] .
Candidates are reminded that the Selection Committee's work is confidential. It is prohibited for candidates to make direct or indirect contact with the Selection
Committee members or to ask anybody else to do so on their behalf.
Applications must be submitted by 19/0 4 /202 6 , 23:59 (Bucharest time) .
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http://europass.cedefop.europa.eu/en/documents/curriculum -vitae/templates -instructions 7 5 Appeals
If a candidate considers that they have been adversely affected by a particular decision, they can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the
European Union and Conditions of employment of other servants of the Europ ean
Union, to the following address:
Executive Director
European Cybersecurity Competence Centre (ECCC)
Postal Office 16
PO Box 201
Sector 6, Bucharest
Romania
The complaint must be lodged within three (3) months. The time limit for initiating this type of procedure starts from the time the candidate is notified of the act adversely affecting them.
6 Protection of your personal data
The personal information that ECCC requests from applicants will be processed in line with Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23
October 2018 on the protection of natural persons with regard to the processing of pers onal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC.
WHICH OF YOUR PERSONAL DATA DO WE PROCESS?
1.1. When you apply for a job (selection process), we process:
• Identity information you provide us with, such as your first name, last name, birthdate, preferences and interests.
• Contact details you provide us with, such as your e -mail address, postal address, country and (mobile) telephone number.
• Resume , the information you provide us with, such as your employer, 8 professional experience, education, skills and references.
• Results of the selection process
• Any other personal data you provide us with to support your job application or to allow the verification of the eligibility and selection criteria laid down in the vacancy notice.
• Service Generated Data and Technical data, created and co llected and created during use of IT tools, including IP address, device identifiers, etc.
1.2. For the recruitment process, we process:
• All the information from the selection process mentioned above.
• Documents verifying nationality.
• Family situation.
• Documents verifying appropriate character references (in accordance with
Article 12(2) and 82(3) of CEOS);
• Document sent from the Commission Medical Service indicating that the selected candidate is physically fit or not to perform the job;
• PMO forms to allow the establishment of the recruited staff’s entitlements under the Staff Regulation and CEOS.
• Originals of the extracts of criminal record/attestation of good behavior.
• Any other personal data you provide us with.
1.3. Candidates failing to provide compulsory data as requested in the vacancy notice will be excluded from the selection process.
FOR WHAT PURPOSES DO WE PROCESS YOUR PERSONAL DATA?
1.4. We process your personal data for selection and recruitment purposes so that you are able to apply for a job with us at this moment or in the near future, as well as to keep track of your details in this context and to follow up on your application. We rely on your consent for this processing activity. We also rely on
Article 2(a) and (f), 3(a), 12, 82 and 86 of CEOS. If special categories of personal data are processed, we may rely on the derogation explicit consent (Art. 10(2)(a) of
Regulation (EU) 2018/1725) or Article 137(3) of the Financial Regulation (for criminal records).
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TO WHOM DO WE SEND YOUR PERSONAL DATA?
1.5. We may share your personal data with third parties (processors) in order to process your personal data for the purposes outlined above. They are only allowed to process your personal data on our behalf and upon our explicit written instruction. Processors currently engaged are:
• CAMMIO B.V. conducting pre-recorded video interviews for the shortlisting of candidates under a contract with the ECCC;
• Testreach offering an application for on- line written assessments for the selection of candidates under a contract with the ECCC;
• EC PMO offering the Advanced Gateway to your Meetings platform, used to exchange documents with candidates, under an SLA with the ECCC;
• Microsoft Ireland operations Ltd for the provision of M365 service, acquired by the
ECCC under DIGIT-073-00 SLA, used for receiving applications and relevant documents, conducting interviews and facilitating communication of candidates with the ECCC.
1.6. We may be legally obliged to share your personal data with competent law enforcement agents or representatives, judicial authorities, governmental agencies or bodies.
1.7. We do not send your personal data in an identifiable manner to any third party other than the ones mentioned without your explicit consent to do so. However, we may send anonymised data to other organisations that may use that data for improving our job application process.
WHERE DO WE PROCESS YOUR PERSONAL DATA?
1.8. We process your personal data within the European Economic Area (EEA).
WHAT QUALITY ASSURANCES DO WE COMPLY WITH?
1.9. We process only the personal data which is necessary to achieve the purposes above.
1.10. Your personal data is only processed for as long as needed to achieve the purposes listed above. If you are recruited, your personal data are kept for 10 years after termination of employment or the last pension payment. If you are placed 10 on the reserve list and not recruited the retention period for your data will be determined in terms of the validity and the actual extension of the respective reserve list. If you are not recruited, your personal data is kept for 2 years following the completion of the recruitment process .
1.11. We will take appropriate technical and organisational measures to keep your personal data safe from unauthorised access or theft as well as accidental loss tampering or destruction. Access by our personnel or third parties’ personnel will only be on a need -to -know basis and be subject to confidentiality obligations and technical safeguards .
WHAT ARE YOUR RIGHTS?
1.12. You have the right to request access to all personal data processed by us pertaining to you.
1.13. You have the right to rectification , i.e. to ask if any personal data pertaining to you that are inaccurate, are corrected.
1.14. You have the right to withdraw your earlier given consent for processing your personal data.
1.15. You have the right to erasure , i.e., to request that personal data pertaining to you be deleted if these data are no longer required in the light of the purposes outlined in Article 3 above.
1.16. You have the right to restriction instead of deletion, i.e. to request that we limit the processing of your personal data.
1.17. You have the right to object to the processing of personal data if the processing by us is necessary for the performance of a task carried out in the public interest, unless we demonstrate compelling legitimate grounds which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.
1.18. You have the right to data portability , i.e. to receive from us in a structured, commonly - used and machine -readable format all personal data you have provided to us.
1.19. If you wish to submit a request to exercise one or more of the rights listed above, you can contact us by sending an e -mail to [email protected] . An e - 11 mail requesting to exercise a right will not be construed as consent with the processing of your personal data beyond what is required for handling your request. Such request should meet the following conditions:
• State clearly which right you wish to exercise; and
• Your request should be accompanied by a digitally scanned copy of your valid identity card proving your identity.
We will promptly inform you of having received your request. If the request meets the conditions above and proves valid, we will honour it as soon as reasonably possible and at the latest thirty (30) days after having received your request.
If you have any queries concerning the processing of your personal data, you may consult Record No 7 - Recruitment of TAs, CAs, SNEs and Trainees or address them to the d ata c ontroller via [email protected]
You may at any time consult the ECCC Data Protection Officer ( data - [email protected] )
If you remain unsatisfied with our response, you are free to file a complaint with the
European Data Protection Supervisor ( https://edps.europa.eu ).