Job Title: People & Culture (HR), Office, and Finance Manager
Reports To: Deputy Director, Greenpeace European Unit (EUU)
Location: Brussels, Belgium
Contract Type: Permanent (first year fixed), 80% or Full-Time
For questions, contact: [email protected]
Role Purpose
To lead the People & Culture (HR), office operations, and finance coordination functions of the Greenpeace European Unit in Brussels. This is a solo role with a high degree of autonomy and a clear mandate to improve systems and processes. The manager is expected to foster a welcoming, inclusive, and well-run workplace, in alignment with Greenpeace’s mission and values.
Key Responsibilities
1. People & Culture (HR) Management
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Act as the primary HR focal point, managing all day-to-day HR operations.
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Ensure contract, payroll, and benefits administration comply with Belgian labour law.
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Liaise with the Social Secretariat and external partners for accurate and timely salary processing.
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Coordinate recruitment, onboarding, and offboarding processes.
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Support initiatives to improve staff wellbeing, performance, and development.
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Foster a positive and inclusive team culture, and act as a confidential contact point for HR matters.
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Engage with the global Greenpeace People & Culture network and adapt best practices to the EUU office.
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Act as the primary contact for union-related matters, including staff representation and social dialogue, ensuring respectful and constructive engagement with staff delegates and alignment with Belgian labour regulations.
2. Equity, Diversity & Inclusion
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Actively support a culture of equity, dignity, and respect within the workplace.
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Review and improve internal HR and recruitment practices to promote diversity and inclusion.
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Collaborate with staff to raise awareness of inclusive workplace behaviours and norms.
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Monitor and flag systemic issues that may impact team equity or wellbeing.
3. Office Management
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Ensure smooth day-to-day operations of the EUU office, including facilities, stock, and supplier management.
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Serve as primary liaison with the landlord, service providers, and contractors.
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Oversee Health & Safety policies, First Aid coordination, and building compliance.
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Maintain a cosy, safe, and functional office space — and initiate improvements where needed.
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Manage the organisation’s general communications inbox and reception duties.
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Ensure compliance with administrative obligations under Belgian non-profit law.
4. Financial Administration
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Monitor the office bank account, pay invoices, and manage expense records.
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Liaise with the external bookkeeper, financial controller, and auditors.
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Assist with budget preparation and financial reporting for the Annual General Meeting.
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Ensure timely submission of financial and legal documents as required.
5. Digital Tools & Process Improvement
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Evaluate current office, HR, and finance systems and propose improvements or updates when appropriate and safeguard confidential information
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Lead the transition to more effective, user-friendly digital tools and workflows.
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Promote efficiency and simplicity in internal processes.
Decision-Making & Autonomy
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This role operates with a clear mandate and high autonomy.
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The postholder is empowered to make operational decisions related to HR, office, and finance administration within an agreed framework.
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They are expected to design or improve procedures and systems fit for purpose, consult where needed, and keep SMT informed of key changes
Required Skills & Experience
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Minimum 3 years of experience in HR and/or office management roles.
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Excellent understanding of Belgian labour law, non-profit regulations, social dialogue frameworks, and health & safety requirements.
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Understanding of basic financial administration and bookkeeping principles.
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Demonstrated experience working with trade unions or employee representatives, preferably in a Belgian or European context.
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Strong organisational, planning, and time-management skills.
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High degree of initiative, problem-solving ability, and attention to detail.
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Excellent interpersonal and communication skills.
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Full professional fluency in English (working language), and working proficiency in Dutch or French.
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Strong IT skills and openness to introducing or managing new digital tools
Desirable
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Experience working in NGOs or international teams.
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Familiarity with inclusive HR or EDI practices
Core Values
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Commitment to Greenpeace’s mission, non-violent action, and environmental justice.
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Integrity, discretion, and a collaborative mindset.
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Belief in the importance of inclusive, equitable workplaces and respect for all identities.
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Commitment to fair labour practices and respectful union engagement
What We Offer
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A key role in a respected global environmental organisation.
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A friendly, purpose-driven team based in Brussels and connected across Europe.
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Opportunity to lead improvements and shape internal culture.
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Monthly gross salary between €4.2626 and €5.353 (FTE), depending on experience.
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Comprehensive NGO benefits (pension, health insurance, meal vouchers, public transport allowance, extra holidays).
How to Apply:
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Please send your CV and Motivation Letter in one PDF labelled as [lastname_firstname] to [email protected]. We look forward to receiving your application!
